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Program Coordinator
University of Regina
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Location Icon Regina, Saskatchewan

Faculty/Department Faculty of Business Administration Unit Business Admin-Other Employee Group URFA APT Collective Agreement Consideration Open with preference given to APT members. CUPE 5791 Job...

Faculty/Department Faculty of Business Administration Unit Business Admin-Other Employee Group URFA APT Collective Agreement Consideration Open with preference given to APT members. CUPE 5791 Job Family N/A Category Staff Number of Vacancies 1 Position Summary

Reporting to the Program Manager, Hill and Levene Schools of Business, this position is responsible for a diverse range of student services and adherence to (and oversight of) academic regulations related to EMBA program management, international study programs (and associated advising, promotion, agreements), student handbooks, revisions to the undergraduate and graduate calendar, scholarship support and management for appropriate committees, articulation agreements, deferred exams, and supervision of staff responsible for admissions, student records, convocation and degree audits, invigilation and related activities. It is also responsible for providing regular updates to faculty members teaching in the EMBA program and ensuring adequate supports are available during the preparation and delivery of classes.

Duties may include, but are not limited to:

  • EMBA Program Management and Student and Faculty Support: ongoing contact with EMBA students to respond to inquiries and ensure expectations of the program are communicated effectively, updating of the graduate calendar, graduate handbooks, and the EMBA handbook and ensuring all relevant stakeholders are consulted, initiating discussion and confirmation of EMBA course dates / planning one year in advance with Associate Dean Research & Graduate Programs, coordinate EMBA workshops, oversight of the master schedule, catering, parking and annual EMBA Research Day, as well as coordination of the EMBA international study abroad course.
  • Undergraduate Program Management: updating of the undergraduate calendar, oversight of admissions, textbook ordering, student record management, invigilation of exams, deferral of exams, etc.
  • Advise and provide Support to Joint International Degree Program (JIDP) students and Inbound / Outbound Exchange students in the Faculty of Business: coordinate undergraduate and international study abroad opportunities for students within the Faculty, assess applications from Outbound Exchange, participate in International Student Orientation Activities, advise JIDP and Exchange students, coordinate transfer credits, handle related correspondence, liaise with involved parties and prepare listings of course offerings for promotion at partner institutions.
  • Support Articulation Agreements: identify potential new domestic and international partners to develop articulation agreements, review transfer credits as part of new and current articulation agreements, monitor agreements to update and trigger renewal as appropriate
  • Maintenance of software related to admissions administration
  • Provision of administrative support to the Undergraduate Program Committee, Undergraduate Scholarship Committee, and Graduate Program Committee
  • Supervisory Responsibilities: provide mentorship and coaching for administrative staff, manage workloads and tasks prioritization.
  • Other duties as may be required.
Position Requirements
  • Completion of an undergraduate degree and 3-5 years of related experience in a university setting, including a minimum of 1-2 years experience working with international students; or completion of graduate degree and 2-3 years related experience in a university setting with experience working with international students;
  • Thorough knowledge of the EMBA program, and experience working with EMBA students;
  • Thorough knowledge of the university/faculty academic processes, policies and regulations, including FGSR policies and procedures;
  • Ability to communicate with a diverse group of people; must be able to communicate effectively with upper level management, academics, other professionals on/off campus, professional organizations, students and the general public;
  • Thorough knowledge and understanding of academic advising and counselling techniques, including the ability to handle emotionally charged situations;
  • Experience working with international students, including an understanding of multi-cultural concerns;
  • Experience supervising administrative staff.
  • Proficiency in the use of Content 7(UR Docs);
  • Proficiency in the use of Banner Modules, especially graduate admissions modules and CASPUR Reports;
  • Proficiency in the use of Microsoft Office programs, including Word, Excel, PowerPoint;
  • Experience working with SAMS (Student Awards Management Systems);
  • Working knowledge of Filr file access and sharing.

A combination of Education and Experience may be considered.

Physical Demands Pay Grade APT 5 Salary Range $64,683 - $ 87,291 Annually Status Permanent Work Hours

Monday to Friday 8:30 a.m. – 4:30 p.m.

Additionally, this position is on call for EMBA course delivery (six times per fall and winter semesters on Saturdays) to trouble-shoot for the student assistant, EMBA students and instructors, and occasionally outside normal working hours for special events.

Duration (if Term/Temporary) Full-Time/Part-Time Full Time Preference Posting Target Posting
Contact Information

Job Open Date

Job Close Date

Open Until Filled

Special Application Instructions

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Regina is committed to an inclusive workplace that reflects the richness of the community that we serve. The University welcomes applications from all qualified individuals, including individuals within the University’s employment equity categories of women, persons with disabilities, members of visible minorities, Indigenous persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code.

Competition Number

Quality Assurance - Administrative Assistant
G3 Canada Limited
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Location Icon Saskatoon, Saskatchewan

G3 Canada Limited is a progressive and continuously growing company. As part of our commitment of building a smarter path from Farmer’s fields to the global market, we are establishing a highly e...

G3 Canada Limited is a progressive and continuously growing company. As part of our commitment of building a smarter path from Farmer’s fields to the global market, we are establishing a highly efficient coast to coast Canadian Grain enterprise designed to provide a unique competitive alternative to farmers and superior service to customers and stakeholders. The integrity and resourcefulness of our people are the foundation of that commitment.

Job Title: Administrative Assistant
Location: G3 Quality Assurance - Saskatoon West

The Administrative Assistant is responsible for completion of all business administration functions. Key objectives include paying farmers for grain deliveries accurately and promptly; assisting with other financial aspects of the business; maintaining an efficient and well organized office; providing excellent customer service; and positive working relationships with G3 colleagues and business partners.

Core Responsibilities:
  • Process customer grain settlements accurately and in a professional manner
  • Manage elevator scale and off-farm trucking tickets and prepare for settlement
  • Maintain producer records and systems
  • Contacting customers as required regarding the sale or promotion of products and services offered or for other business requirements.
  • General clerical/administrative duties for the Marketing and Quality Assurance Departments
  • Submission of levies within appropriate deadlines
  • Complete reporting requirements to head office on a daily basis
  • Maintain and submit documentation of EH&S activities
  • Perform all other related duties as required
Knowledge, skills and abilities:
  • Highly detail oriented with the ability to multi-task in a fast- paced environment.
  • Minimum 1 year Office Administration experience
  • Intermediate working knowledge of Microsoft programs
  • Excellent customer service skills and practices
  • Ability to work independently and problem-solve in a confidential environment
  • Effective communication and time management skills
  • Knowledge of the grain industry an asset
  • Financial background is considered an asset
If you are looking for a flexible work-life balance, a competitive salary and benefits package and an opportunity to grow your career, G3 will give you this opportunity. Join our diverse team of talented professionals!

G3 is committed to providing a safe and respectful work environment, and to supporting the success of employees throughout the organization. We encourage women, indigenous people, people with disabilities and members of visible minorities to apply and self-identify.
Administrative Support - People & Organizational Culture
City of Regina
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Location Icon Regina, Saskatchewan

This is a term position for up to six (6) months. This position is part of an administrative team that supports the People & Organizational Culture Department by providing reception, coordination...

This is a term position for up to six (6) months.

This position is part of an administrative team that supports the People & Organizational Culture Department by providing reception, coordination, logistical and administrative services to the organization. Under the general supervision of the Administrative Assistant & Supervisor, this position is responsible for arranging appointments, scheduling meetings/training, processing correspondence and other documentation, recording and preparing minutes, answering telephone inquiries and maintaining filing systems for the work unit. The nature of the work demands a high degree of confidentiality as it deals with materials relating to labour relations, negotiations, grievances, employment, health and safety and other personnel related issues.

Employees in these positions must be able to effectively respond to challenges of work volume and time constraints and be a highly organized team player with excellent customer service skills.

Typical duties include:

  • Performing administrative duties, including greeting clients, answering telephone inquiries, processing incoming/outgoing mail, and ordering supplies

  • Responsible for maintaining all files (onsite and offsite) for the various branches of the department including Client Services & Labour Relations and Workplace Health & Safety

  • Responsible for typing and distributing a variety of confidential correspondence

  • Responsible for generating and preparing reports as required
  • Review and edit outgoing correspondence to ensure accuracy and compliance
  • Manage, organize and coordinate meeting and appointment schedules
  • Managing invoicing and payments for the department
  • Responds to requests for information or materials from both internal and external parties
  • Prepare and assemble necessary background material and files, attend meetings to take notes and prepare follow-up correspondence
  • Maintaining and entering various computer records through MS Office suite and HR Oracle
  • Operating and maintaining business equipment including the photocopier, fax, scanner, printer, and audio-visual equipment
  • Assisting with administrative team coverage/special projects/assignments where support is required

Candidates will be screened on the following criteria:

Typically, the knowledge, skills, and abilities required are obtained through completion of an Office Education Certificate from a post-secondary institution or Grade 12, coupled with several years of related administrative experience including customer service and advanced work processing along with experience using spreadsheets, electronic mail and related office administrative software.

  • Knowledge of business English, spelling and punctuation
  • Knowledge of modern office practices, equipment and procedures
  • Ability to acquire sound knowledge of People & Organizational Culture procedures
  • Ability to understand and execute oral and written instruction
  • Ability to work well under pressure with constantly shifting priorities
  • Ability to impart information to employees and the public in a clear, accurate and courteous manner
  • Ability to establish and maintain effective working relationships
  • Ability to deal courteously and tactfully with the public and civic employees
  • Ability to maintain confidentiality
  • Ability to work independently and on a team of administrative assistants
  • Skill in the operation of standard office and audio/visual equipment
  • Ability to prepare accurate and concise minutes of proceedings or meetings
  • Ability to work within very tight time constraints with large volumes of material
  • Note: Testing may be done to evaluate knowledge, skills and abilities.
  • Note: Candidates selected for an interview will be required to provide proof of acquired education.

  • Note: In accordance with the City of Regina’s Criminal Record Check Policy, the position requires that the successful candidate provide a satisfactory Criminal Record Check as a condition of employment.

The City of Regina values diversity in our workforce and encourages applications from all qualified Employment Equity candidates.

We will contact applicants we wish to consider within six weeks of the competition closing date. All applicants are thanked for their interest.

Regina Qu'Appelle
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Location Icon Regina, Saskatchewan

Reporting to the Director, the position is accountable for the efficient operation of the portfolios through coordinating and managing clerical functions of the office, carrying out duties in a c...

Reporting to the Director, the position is accountable for the efficient operation of the portfolios through coordinating and managing clerical functions of the office, carrying out duties in a confidential nature, and assigned clerical functions for the Department.
The Confidential Administrative Assistant is responsible for the efficient and effective operation of the Practitioner Staff Affairs office through accurate and timely execution of a variety of complex clerical and secretarial functions. The incumbent, exercising considerable initiative and with considerable attention to detail, carries out the duties and responsibilities of the position with minimal direction and day to day supervision.



Graduate of a recognized business course.Computer skills including word processing, spreadsheets and databases.Experience with MS Office Pro (including MS Word, Excel, Outlook, Power Point and Access) and Visio.Medical Terminology an asset.


Five years secretarial experience required.

Knowledge, Skills and Abilities:

Demonstrates ability to operate a Windows operating system and extensive knowledge of extensive software such as MS Office Pro (including MS Word, Excel and Power Point), MS Outlook, Access and Visio.Demonstrates effective interpersonal and communication skills and the ability to deal with external contacts, physicians and staff at all levels of the organization.With attention to detail, demonstrates the ability to exercise sound judgment in the performance of the above duties and to function with minimal supervision and direction in carrying out the responsibilities of the position.Extensive knowledge of office systems and management including confidential information systems.Demonstrated ability to communicate effectively in oral and written English, to prepare responses to routine correspondence and to provide effective editing for draft materials presented for data entry.Extensive knowledge of business English grammar and punctuation.Demonstrated skill in effective time management.Sound knowledge of record keeping and reconciliation of finance, payroll and supply inventory records. Working knowledge of medical terminology.Demonstrates ability to take and transcribe minutes and to operate recording equipment.

Additional Information:

This position is located at the Regina General Hospital.

Please provide a cover letter and resume.

To apply, contact
Regina Qu'Appelle Health Region
Phone: 306-766-5208
Fax: 306-766-5147

2180 - 23rd Avenue
Regina Saskatchewan
S4S 0A5
Administrative Assistant / File Clerk
Stevenson Hood Thornton Beaubier LLP
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Location Icon Saskatoon, Saskatchewan

Stevenson Hood Thornton Beaubier LLP is currently accepting applications for an Administrative Assistant / File Clerk.The primary duties for this position are to provide filing support to legal a...

Stevenson Hood Thornton Beaubier LLP is currently accepting applications for an Administrative Assistant / File Clerk.

The primary duties for this position are to provide filing support to legal assistants and relief for reception. Additionally, other general office duties (maintaining adequate stationery supplies, receiving deliveries, etc.) are assigned as needed.

The successful candidate will be one who can assess competing priorities, work independently, and be able to complete tasks in a busy environment. A diploma from a recognized business college is preferred, but not essential for a candidate with skills gained through experience in an office environment.

In addition to salary, SHTB’s compensation package offers benefits and a transportation allowance.

Interested candidates are invited to submit their resume and cover letter. We thank all applicants, but only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Salary: $0.00 per hour


  • 8 hour shift
  • Monday to Friday


  • Office: 1 year (Preferred)

Work remotely:

  • No
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Pa, Ea & Secretaries

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Pa, Ea & Secretaries Salaries
How much do Pa, Ea & Secretaries earn in Canada? The average salary of Pa, Ea & Secretaries is $56,794 in Canada
$56,794 /yr
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Average $56,794
Range $50K - $60K
Last updated October 16 2020
The average pay range for Pa, Ea & Secretaries is between $50K and $60K. Salaries vary from a low of $40K up to $80K per year. The average number of Pa, Ea & Secretaries roles advertised per month is 4 in Canada between November 2019 and September 2020.
What are the most common skills required to be a Pa, Ea & Secretaries? The most common skills required for a Pa, Ea & Secretaries are:
Networking Sales Stewardship Cleanliness Visio Employee Benefits Education Selling Independence Marketing Excel Researching Technical Membership Training Research Networks Building Construction Donations Promotion Reporting Retail Travel Contractor Relations Budgets Microsoft Excel Civil Engineering Drawings Projects
See all 30 skills

These skills are most commonly found in Pa, Ea & Secretaries job advertisements and position descriptions.

Last updated July 20 2020
Which recruitment agencies have the largest number of Administration & Office Support roles in Canada?
See which recruitment agencies advertise the most Administration & Office Support roles. See what salaries they paid for Administration & Office Support in Canada. See how they compare to the average Administration & Office Support salary of $56,794.
University of Ottawa
Ottawa (100%)



University of Regina
Saskatoon (100%)



Government of Saskatchewan
Saskatoon (100%)



Nova Scotia Community College
Halifax (100%)



Carleton University
Ottawa (100%)



Last Updated July 29 2020
Where are PA, EA & Secretaries in Canada sourced from?
PA, EA & Secretaries are sourced from
these companies
1 Stop Signs & Print
3M Trim-Line & United Sign of Motion Graphics Limited
ABADOO Marketing Group
BC Hydro
Drake International
PA, EA & Secretaries are sourced in Canada are most likely to be sourced from these schools
Mount Royal University
Sheridan College
Concordia University
DeVry Institute of Technology
Ryerson University
Last updated October 25 2020
Where are most Pa, Ea & Secretaries roles located in Canada?
Toronto 14 / 20%
Halifax 12 / 17%
Saskatoon 12 / 17%
Ottawa 6 / 9%
Vancouver 6 / 9%
Last updated October 16 2020
Which locations in Canada pay the most for Pa, Ea & Secretaries?
Winnipeg ($125K)
Oshawa ($100K)
Toronto ($62K)
Calgary ($61K)
Ottawa ($61K)
Last updated October 16 2020